Handling Sensitive Information with Identity Finder
Shredding Personal Information
When to Shred
When a file contains sensitive identity information and you wish to securely destroy the file, you should utilize the Shred feature. Shred is great when you no longer need the personal information (or any other data) in the files. It is not possible to "undo" a shred. Shredded results cannot be recovered. Once you shred something, it is gone forever.
Where to find Shred
The Shred button is located on the Main ribbon.
How to Shred
Unlike scrubbing, shredding is enabled for all types of files; however, depending on the location of the result, Shred behaves differently There are three ways to shred a file:
- Click the result to highlight it and click the Shred button on the Main ribbon.
- Right click the result to bring up a context menu, then click Shred.
- Click the result to highlight it and press the delete key on your keyboard.
Note that if you are shredding a web browser item, you will be given the option to also add the password to your Identity Finder Password Vault. If you choose “Shred and Securely Add to Password Vault,” the location and password will be saved securely within the Password Vault for you to reference later. If you choose “Shred but Do Not Add to Password Vault,” the password will be shredded and will not added to your vault. Remember that only you have access to your Password Vault; it is only accessible if you authenticate Identity Finder and load your profile.
Scrubbing Sensitive Information
When to Scrub
You should scrub if Identity Finder has located sensitive information on your computer (i.e. social security numbers, credit card number) and you need to keep the files but remove the personal information they contain.
Where to find Scrub
The Scrub button is located on the Main ribbon.
How to use Scrub
Scrub is only available for files found via file search, and is not available for email or othersearch locations. Scrub is available for the following file types:
- Office 2007, 2010 and 2013 files (e.g., .docx, .xlsx, .pptx)
- Text files (i.e., .txt, .log, .ini)
If you would like to enable scrubbing of other file types, like .bak files, you may override the default search filters so that those file types are treated as text. The Override Default Search Filters dialog box lets you add additional extensions assuming they are not already handled by Identity Finder as another file type.
To scrub a location, you can use one of the following:
- Click the result to highlight it and click the Scrub button.
- Right click the result to bring up a context menu, then click Scrub.
Overriding the Search Filter for Specific File Types
What is overriding the search filter?
The “Override search filters for specific file types” setting provides the ability to override the default search filters that Identity Finder uses to search the file types you specify. The following steps will allow you to override the file type filter:
- Click the Settings button on the Configuration ribbon.
- Select the File Types category in the sidebar, then click the Override button.
- The Override Default Search Filters dialog will appear allowing you to choose extensions to search as plain text.
- You have two methods for overriding how files are searched:
- Plain Text Filter: This option forces Identity Finder to search for a file type as if it were a text file. The standard text filters will be used.
- Strings Filter: This option forces Identity Finder to search a file by first extracting any text within the file; it will then search the extracted text only, ignoring non-text portions of the file. This is useful for files created with older programs without a filter or when the file is mostly text with some non-text portions.
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